Budgets can be tough to manage for landlord and letting agents alike. Sometimes, property maintenance costs can eat into your finances dramatically.

From what’s involved to how to save, we offer insights and guidance on how to best manage budgets when undergoing maintenance on your property portfolio.

 

What Is Included In Maintenance Costs?

Before we go into budget management, we need to be clear on what maintenance costs are involved in renting a residential property.

Here’s a list of all the things to consider when it comes to maintenance;

 

Repair Costs

As a landlord, it’s your responsibility to fix any repairs needed resulting from normal wear and tear. This can include;

  • Repairing or replacing white goods and appliances
  • Fixing boiler issues
  • Repairing any electrical faults

 

Refurbishment & Decoration

Keeping your property looking fresh for new tenants is an important part of being a good landlord and attracting the right target tenants. It’s recommended that carpets are replaced every 5-7 years, and properties are fully redecorated every 3 years.

However, if your property is looking particularly lived in after a tenancy or you come across some questionable stains, you might need to redecorate more often.

Here’s what else is included in refurbishment and decoration;

  • Painting throughout
  • Replacing carpets or flooring
  • Replacing curtains
  • Replacing old, tired furniture items every 10-15 years
  • Replacing kitchen and bathroom fittings every 10-15 years

 

Exterior Maintenance

It’s not just the inside that needs attention. Staying on top of the exterior of your property can help ward off future structural issues and save money in the long run.

Here’s what it could include;

  • Replacing missing roof tiles
  • Clearing guttering
  • Garden fence maintenance
  • Window cleaning and repair

 

Interior Cleaning

Thorough cleaning is essential between tenancies, and you may also need to arrange for cleaning to be done during a tenancy. If the windows need cleaning for example, or if the property has suffered water damage.

 

Property Inspections

Particularly important during void periods, regular property inspections are an important part of maintenance for buy to let properties.

Inspections protect your property from theft, vandalism or damage from unnoticed leaks, preventing the need for extensive future repairs. We offer a professional vacant property inspection service to give you peace of mind that your investment is protected.

 

Gas Safety Certificates & Safety Checks

UK landlords have a legal requirement to arrange regular safety checks, including;

  • An annual gas safety inspection from a Gas Safe registered engineer
  • Electrical safety checks
  • PAT tests for white goods
  • Energy Performance Certificate
  • Ensure smoke detectors are present and working

 

Your Time

This cost is usually overlooked by most landlords, but the time you put into the maintenance of your portfolio really adds up. Particularly if you are balancing your duties as a landlord with another paid job, extra time spent on maintenance may mean losing out on wages.

If this is the case, it may be worth investing in a full management service from a property management company so you can swap a management fee for more time for other ventures.

 

How Much Does It Cost To Maintain A Rental Property?

 

Maintenance costs will vary depending on several factors;

  • Size of the property
  • Age of the property- older homes require more upkeep
  • Location of the property- service charges vary dependant on area
  • Type and number of tenants

For example, if you rent to students or large families, you may have to fork out more for accidental damage repair costs.

 

Landlord Maintenance Costs: How to Save Money

Now we’ve discussed what’s involved, it’s time to look at ways to save.

 

Choose Your Target Tenant Wisely

While finding tenants may not be the first thing you think of when it comes to maintenance, the tenant you choose could have an effect on your maintenance costs.

For example, as mentioned above, renting to students can result in more accidental damage as there tends to be more people living in one property, and tenants have a reputation for partying! Similarly, renting to tenants with pets is likely to involve more refurbishment at the end of the tenancy.

Deciding on your target tenant from the get-go is an important part of the process.

 

Act Fast When It Comes to Repairs

The quicker you act on repairs and maintenance tasks, the more popular you’ll be with tenants and the less likely they are to develop into serious issues. Usually, dealing with problems as soon as they arise means you can save money in the long run as you have time to think about the best possible solution.

Paying for maintenance costs early will also help you to manage your monthly budgets and keep on top of your spend.

 

Buy Quality Furnishings

Opting for the cheapest furnishings available isn’t always wise. The cost of replacing flimsy furniture every year is likely to add up to more than investing in quality in the first place. This is particularly true for mattresses, sofas and dining tables. Our blog on furnishing your rental property will help you with some handy tips.

 

Keep It Simple

When it comes to decorating your properties, more is less. You don’t need to go overboard to provide a comfortable home for tenants. Simple, modern furniture without too many frills will appeal to most and will be kinder on the budget.

Tip: Avoid painting everything white as it will require more upkeep. Neutral, mid-tones are much more forgiving.

 

Don’t Skimp on Landlord Insurance

Landlord insurance is essential when renting a property. Finding the right deal can help you save when things go wrong. Quality contents or accidental damage insurance will protect you in the case of weather damage or accidental spills.

Make sure you shop around for the best deals.

 

Check Council Tax Exceptions

If one of your rental properties is vacant for a period, or you are performing refurbishment that renders your property inhabitable, you may be eligible for Council Tax redemption. This will leave you with some extra cash to spend on essential repairs and decoration.

 

Landlord’s Energy Saving Allowance

By increasing the energy-saving potential of your property, you could save money that can be injected back into the maintenance budget.

By reinforcing insulation in your rental property, you could save a significant amount in tax.

 

Know When To Ask For Help

While rolling up your sleeves and getting stuck in can save on service fees, it’s not always the best option.

Botched DIY can end up costing more than the original problem, and when it comes to electrical or plumbing issues, professional is always best.

 

Get More Than One Quote

When you need to pick up the phone to a plumber or tradesperson, make sure you do your research.

Particularly important when it comes to bigger jobs, getting several quotes will help you find the most competitive price.

 

Invest In A Comprehensive Inventory Service

Compiling a comprehensive written and photographic list of all of the items and furnishings and their condition within your property is one of the best ways to recuperate maintenance costs at the end of a tenancy.

If there is any damage beyond normal wear and tear, it will be much easier to deduct the appropriate costs from the deposit.

A professional property inventory service provides an impartial account of your property and is delivered using high quality photography in a handy, easily accessible digital report.

 

Landlord Maintenance Responsibilities: Help From No Letting Go

The costs of being a landlord are wide ranging. From agent fees to mortgage interest, balancing your rental income with outgoing costs can be tough.

That’s why sometimes it pays to get some help. Whether it’s repairs and maintenance reports or inventory services, our teams of experienced clerks could help streamline your business so you can take control of your budget.

Browse our full list of property management services to find out how we can help.

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